Procedure for Obtaining a Death Certificate for Foreign Nationals in Indonesia

Death can happen at any time and to anyone, including Foreign Nationals (WNA). For a foreign national who passes away in Indonesia, it is necessary to obtain a death certificate so that legal administration can be handled, including the inheritance of family assets left behind in the country of origin. So, what is the procedure for a foreign national's death certificate?

The most important step in obtaining a death certificate is to fulfill several required documents, then submit them to the provincial Disdukcapil (Population and Civil Registration Office). Learn more about the death certificate procedure below!

What Is a Foreign National's Death Certificate?

A foreign national's death certificate is a document that records the death of a foreign national in Indonesia. This document serves as legal proof for administrative purposes, including civil registration, insurance, settlement of inheritance, and immigration needs, both in Indonesia and in the country of origin.

Without a death certificate from Indonesia, the foreign national's country of origin may not be able to record the death, which can disrupt the legal aspects and other needs of the family left behind. In addition, this death certificate is also required for the repatriation of the foreign national's body or ashes to the country of origin.

Procedure for a Foreign National's Death Certificate

Here is the procedure for obtaining a foreign national's death certificate that you should know:

1. Meeting the Requirements for a Death Certificate

For a foreign national who needs a death certificate, the requirements for obtaining one must be met, including:

• A limited, permanent, or visit stay permit issued by the immigration office.
• A death letter from a doctor or the village/subdistrict head or other related party.
• A Police Certificate for the death of a foreign national whose identity is unclear.
• A copy of a Court Determination for a foreign national whose body cannot be located.
• A Death Statement from the airline or sea transport company, for a foreign national whose body cannot be located due to an air or sea accident.
• A photocopy of the family card and the foreign national's identity card (passport) concerned.
• A photocopy of the deceased's birth certificate.
• A copy of the Permanent Stay Permit Card or SKTT (Residence Certificate), for a foreign national with a limited stay.
• A copy of the Identity Cards of 2 (two) witnesses who saw the death of the foreign national.
• A letter of no objection to burial or cremation, if required.

2. Reporting the Death

When making a foreign national's death certificate, you also need to report the death of the foreign national to the embassy or consulate of the country of origin. The purpose is so the country of origin can help with the process of repatriating the body, including covering the repatriation costs if needed.

3. Going to the Provincial Disdukcapil

The next step is to go to the provincial Disdukcapil with the required documents to submit the death certificate application.

4. Filling Out the Death Report Form

Once you arrive at the provincial Disdukcapil, the next step in the death certificate procedure is that you will receive a death report form. You simply need to fill out the death report form, then submit it along with the other required documents.

5. Verification and Validation Process

Once you have submitted the application form, the Dukcapil officer will carry out verification and validation. The Dukcapil officer will receive and examine the conformity of the foreign national's death report form along with the submitted report documents.

6. Signing the Death Certificate

If the verification results are correct, the next step in the procedure for making a foreign national's death certificate is that the officer will ask the applicant to sign the death certificate. This includes the signing of the death certificate register by 2 witnesses.

7. Printing the Death Certificate

Next, the officer will record the data, issue, and print the death certificate. In this process, the register of the certificate and the death certificate extract are signed by the head of the implementing agency.

6. Handing Over the Death Certificate Extract

Once the death certificate has been printed and signed, the next step in the procedure is that the Dukcapil officer will hand over the death certificate extract to the applicant. The death certificate can then be used for civil administration and other legal procedures.

7. Submitting Population Data Changes

The Dukcapil officer's duties do not end with printing the death certificate; they also need to store the death certificate register and send population data changes to the subdistrict. This is important so that matters related to the foreign national's administration can be processed and completed quickly and properly.

Already Know the Foreign National's Death Certificate Procedure?

The procedure for making a death certificate begins with preparing the required documents, reporting the foreign national's death at the consulate of the country of origin, going to the provincial Disdukcapil, filling out the report form and submitting the required documents, then the verification and validation process, signing the death certificate, printing and handing over the death certificate, and finally submitting population data changes.

This may be very complicated, especially for those of you without previous experience. Therefore, Kamboja is here as a professional death certificate processing service, so you do not have to worry about handling the paperwork and the process of making a foreign national's death certificate.

Not only that, Kamboja also provides funeral services if a foreign national wishes to be buried in Indonesia. Kamboja's funeral services include quality coffins, premium funeral services for Muslims and non-Muslims, body cargo services for bodies that need to be buried outside the area of death, and body care services including washing and cosmetic preparation of the body.

So, with Kamboja, you can take care of your loved one's body properly and get their death certificate right away, for future administrative needs.